Printing Checks 

Access from Accounting > Check Print. Use the Check Print page to generate printed checks for expenses you’ve already entered. This page prints payee info (with address), amount (numeric and words), date, and memo onto your pre-printed checks.

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Contents

• Before You Begin
• Open the Check Print Page
• Check Styles & Paper
• Print Checks
• Ignore Selected
• Reprints, Voids, and Older Items
• FAQs
• Summary

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Before You Begin

• Enter expenses first: Go to Accounting > New Expense and record each expense.
  • Set Payment Method = Check.
  • You may leave the Check # blank; printing will assign numbers automatically.
• What shows here: The page lists expenses in the selected Account Register that:
  • Are dated within the last 45 days,
  • Are marked Payment Method = Check, and
  • Have not already been printed.
  • Includes register credits that reduce the asset account's balance (e.g., paying an A/P liability).

  Note: When paying a bill recorded in Accounts Payable, the printed check reflects the movement from your bank account to A/P.

• Permissions: Requires Financial Information (Modify).

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Open the Check Print Page

Accounting > Check Print

1. Choose the Account Register (top-left).

   You’ll print one bank account at a time, matching your physical check stock.

2. Review the list of pending checks. You’ll see:
   • Date, Payee, Account(s), Amount, and Memo
   • Edit Memo inline if needed
   • Add/Edit Address (updates the vendor/person’s saved address and all checks for that payee
     
     
3. Check the Checkbox for Checks you wish to print.
   

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Check Styles & Paper

Supported styles:

• Voucher Top (1 check with stubs)
• Voucher Middle (1 check with stubs)
• Draft (3 to a page)

You’ll need pre-printed, laser/inkjet checks. We do not print the check number—your check stock already has it.

Printing alignment tip: In your browser’s print dialog, set Scale = 100% (or “Actual Size”) and disable “Fit to page”. If alignment is off, adjust scale slightly (e.g., 95–105%) until it matches your check stock.

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Print Checks

1. Select the items to print (checkbox at left of each row).
2. Enter the Starting Check Number (bottom of the page).
   • This overrides any existing check numbers on the selected transactions.
   • Numbers are saved in the order they print (typically the on-screen order).
3. Choose Style (Top / Middle / Draft).
4. Click Print Selected. The print dialog should automatically appear once generated, ready to be printed or saved as a PDF to print later. 

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Ignore Selected

Click Ignore Selected to remove chosen items from this page if you’ll never print them here.

• Cannot be un-ignored.
• Does not change the underlying transaction.

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Reprints, Voids, and Older Items

• Spoiled check? Use the next physical check number and reprint—your stock has unique pre-printed numbers. 
• Void a check? There’s no dedicated void tool yet. Manage from your register/expense entries as needed.
• Older than 45 days? They drop off automatically. To reprint via this page, adjust the expense date (if appropriate for your records).

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❓ FAQs

Q: Why did my existing check # change after printing?
A: Printing applies the sequence starting from Starting Check Number and overrides prior numbers on the selected transactions.

Q: Can I add new expenses from Check Print?
A: No. Enter them in Accounting > New Expense with Payment Method = Check.

Q: Does editing an address here update the vendor record?
A: Yes. It updates the saved address and will populate on other checks for that payee—helpful for keeping records current.

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Summary

• Enter expenses first (Payment Method = Check), then print from Accounting > Check Print.
• Select a register, pick items, enter Starting Check Number, choose Style, and Print Selected.
• We print payee, address, amount, date, memo on pre-printed checks—not the check number.
• Use 100%/Actual Size scaling; adjust slightly if needed.
• Ignore Selected hides items permanently (transaction remains unchanged).