Last Updated: Aug 15, 2019 8:24 AM

Barcode Labels

For Temporary Cards and Admin Access Cards, And Items/Assets that are checked out, or for Tracking Items

From the left toolbar go to

Tools > Generate Barcodes

On this page you can generate PDF documents with printable barcode labels (compatible with Avery 5160/8160 Address Labels). Once generated, PDF documents will remain available for download for 60 days from the “Files” page (Reports > Files).

These Barcode Labels can be used for your temporary cards for visitors, and also for your Workers and Volunteers who have authorization to use the Menu Access code and enter new people during check-ins and check-outs. Barcodes are also great for adhering to check-out items or items that move often between rooms/locations so that you can track who has it or where it is!

When making your temporary and paper cards you do not need to follow the strict artwork specifications and guidelines as when having your cards and barcodes printed for long-time use.

Using Avery 5160/8160 labels, you can print up to 30 barcode stickers on each page, which can be adhered to your temporary cards, which can be plastic cards or paper; assets, etc.

1. Choose where to generate your barcodes from on the drop-down menu:
• Menu Access – This is the Admin Code for Admin’s to use when in Kiosk Unmanned Mode full screen to access the menu on the screen when needed, or when entering a new person in Kiosk Manned Mode. By printing these you can then adhere to the back of a Card for any Admins who help with Check-In and Check-Out through the Kiosk mode to have and use. We recommend you print these Admin Access barcodes and apply them to their permanent card in a way that either barcode can be used, that way they have their own card, plus they have the admin access code (and don’t need to carry around 2 cards!)
• All Items/Assets - These barcodes can be used/adhered to items which can be checked-out (such as video game controllers or other items) or you can adhere them to objects/assets for Asset Tracking. If you have assets that are often moving between rooms/locations (such as a TV or projector, kitchen cart, etc.) by adhering a barcode on this you can track who has it or where it is, or who had it last!
• Available Temporary Cards – These are the barcode numbers that have been assigned to your organization to use for temporary cards. The barcodes for temporary cards expire after a certain amount of time and then the same human readable number gets recycled, but it will be a different barcode. The temporary cards do not count against your permanent card limit. For your temporary cards, we recommend using paper cards (such as Business cards) for these temporary ones. You can also design the front however you want, and do not need to follow the strict artwork specifications and guidelines as when having your permanent cards made. Of course, leave room at the top or bottom if you are adding anything to the back of your temporary cards for your temporary barcode label!
• Custom - here you can customize the first and last number in the range of barcodes to generate. This way you can print barcodes for anything else you may need a barcode for! These custom barcodes can be used if you have a library to affix to your books for check-out and check-in purposes, etc. A maximum of 120 barcodes can be generated at once for printing.
2. If "Menu Access" or "Temporary Cards" was chosen, select how many to generate from the drop-down menu
3. If choose Custom, you will be taken to next page to enter the first and last number in the barcode range you wish to generate. Please note: A maximum of 120 barcodes can be generated at once.

When entering a Card Number by hand, you only need to enter the 12 to 13-digit number which is printed on the card (12 digit number for temporary cards). However, entering a card number by hand may limit certain card features. Additionally, cards used at other locations must always be scanned for security purposes.

Proper Placement of this code on your temporary cards:

• Barcode should be place on the back of the card, at either the top or bottom of the card. If you are adhering a Menu Access code to the back of a permanent card, place in a way
  that either barcode can be used.

• We recommend placing the barcode 3/16” to ¼” from the top or bottom edge of card, so
  as to ensure maximum compatibility with card readers. We recommend placement of one barcode on a temporary card first to test its placement before adhering all of them to your temporary cards.

Barcode Labels
For Permanent Cards

From the left toolbar go to
Tools > Card Artwork

When ordering plastic cards for use with Connection Card, please refer to the specification on this page to ensure that your permanent plastic cards are compatible with Connection Card.

• All plastic cards must contain an encoded 24-digit “Code-128” barcode and a printed 13-digit card number following specifications.

• The barcode should be placed on the back of the card, at either the top or bottom of the card.

• We recommend placing the barcode 3/16” to ¼” from the top or bottom edge of card and printing the barcode at least 7/16” to 1/2” in height, to ensure maximum compatibility with card readers. We recommend printing a sample barcode and testing it’s placement with the card reader you will be using before ordering your plastic cards.

• Both sides of the card should be printed “full-bleed”.

• We recommend that all plastic cards be at least 30 mil thickness. (This is an option you may select with the card printer of your choice). This is a requirement if your card’s artwork includes any mention of Connection Card, any Connection Card related web site, or the Connection Card logo or emblem.

Barcode Ranges To Be Used With Your Account:

From the left toolbar go to
Settings > Account Settings

Click on “see here” under the Card Ranges section for the barcode numbers that are to be used with your Account.

Please Send The Below Card Printing Instruction Letter Which Includes All Of The Required Specifications For Your Permanent Plastic Card Printing to Your Printer: